About us: Data Protection

The Data Protection Act 1998 works in two ways:

• It gives individuals (data subjects) certain rights regarding information held about them.
• It places obligations on those who process information (data controllers).

It also requires those who record and use personal information to be open about how the information is used and must follow the eight principles of 'good information handling'. These Principles state that data must be:

• Processed fairly and lawfully
• Processed for limited purposes
• Adequate, relevant and not excessive
• Accurate and up-to-date
• Not kept longer than necessary
• Processed in accordance with the data subject's rights
• Secure
• Not transferred to countries outside European Economic Area without adequate protection

The Data Protection Act is enforced by the Information Commissioner, an independent supervisory authority reporting directly to Parliament.

For further information on the Information Commissioner and the Data Protection Act, please visit the  Information Commissioner’s website by clicking the link below.

www.ico.gov.uk

How do I obtain a copy of the information Wiltshire Probation Area hold on me?

You will need to apply via the subject access process.

The subject access provisions in Section 7 of the Data Protection Act 1998 gives an individual the right of access to any personal data held on them by a data controller (subject to certain exemptions).

Section 7 of the Data Protection Act 1998 also states that a "data subject" (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them.

How do I apply for subject access?

Should you wish to obtain a copy of the information Wiltshire Probation Area holds on you, you should complete a Subject Access form.

Payment of a £10.00 fee (cash, cheque or a postal order made payable to Wiltshire Probation Area) and proof of identification must accompany a completed application form.

On receipt of your request, Wiltshire Probation area will respond within 40 days with a copy of the information, and if necessary an explanation of why any information was withheld.

Application forms can be downloaded from the links below or they can be requested from:

Data Protection Officer
Wiltshire Probation Head Office
Rothermere
Bythesea Road
Trowbridge
BA14 8JQ

Download our Subject Access Request Form (48 KB)